Responsibilities:
Qualifications:
- Maintain comprehensive and confidential filing system, both in hard files and electronic copies
- Manage Outlook calendar and contact list, along with the organization of business cards
- Answer incoming calls and direct to EVP of Special Events, as appropriate
- Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc.
- Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
- Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
- Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
- Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
- Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
- Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
- Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
- Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
- Work on other special projects as directed by the EVP of Special Events
Qualifications:
- 3+ years of experience in an administrative role in a corporate environment working directly with senior-level executives
- Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed.
- Strong skills in MS Word, Excel, PowerPoint and Outlook
- Responsible, reliable, and trustworthy, with proven track record of working with confidential information
- Excellent interpersonal, organizational, and communication skills with strong sense of tact
- Able to interact well with employees and business partners of all levels and backgrounds
- Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
- Comfortable working with and maintaining various forms of technology and electronic equipment
- Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
- Detail-oriented, but also able to multi-task as needed
- Bachelor degree preferred
and see what happens
all levels and backgrounds though
